Fratres - Jobs, Employment & Career Advice

Privacy Policy

Effective Date: Please refer to the "Effective Date" notice published on this page.

1. Introduction

Fratres ("we", "our", or "us") is committed to protecting the privacy and personal information of all individuals who use the Fratres platform ("Platform"), including the Fratres website at fratres.net, any country-specific Fratres websites, applications, features, and associated services.

This Privacy Policy explains what personal information we collect, how we collect it, how we use and share it, and the choices and rights available to you regarding your personal information.

Please read this Privacy Policy carefully. By using the Platform, you acknowledge that you have read and understood this policy. This Privacy Policy forms part of our Terms of Use, which you should also read.

2. Scope of This Privacy Policy

This Privacy Policy applies to:

All users of the Fratres Platform, including candidates, job seekers, employers, and recruiters;
All personal information collected through the Platform, including registration, profile creation, job applications, communications, and general use of the Platform; and
All Fratres websites and country-specific Platform properties operated under the Fratres brand.

This Privacy Policy does not apply to:

Third-party websites or services that may be linked from the Platform;
The employment or data practices of employers or recruiters who use the Platform to manage their own recruitment processes (those parties are responsible for their own data practices in relation to candidates); or
Any information you choose to share directly with employers or recruiters outside of the Platform.

3. Information We May Collect

Fratres may collect the following categories of personal information:

3.1 Account and Registration Information

Name and username;
Email address;
Password (stored in encrypted form);
Country or region of location; and
Account type (candidate, employer, or recruiter).

3.2 Candidate and Job Seeker Information

Full name and contact details;
Professional title, industry, and current or most recent role;
CV or resume content, including employment history, education, skills, certifications, and qualifications;
Job preferences, including preferred locations, industries, employment types, and salary expectations;
Photograph or profile image (where voluntarily uploaded);
Languages spoken; and
Links to professional profiles or portfolio websites (where voluntarily provided).

3.3 Employer and Recruiter Information

Company name and description;
Business contact information;
Industry and sector;
Number of employees or organisation size;
Job listing details; and
Recruitment preferences and filters.

3.4 Job Application Information

Applications submitted through the Platform;
Cover letters and supporting documents;
Communication history with employers or recruiters through the Platform; and
Application status and outcome information.

3.5 Communications

Messages sent and received through Platform messaging features;
Enquiries submitted to Fratres through contact or support forms;
Correspondence with the Fratres team; and
Feedback or survey responses.

3.6 Technical and Usage Information

IP address and approximate geographic location based on IP;
Browser type and version;
Device type and operating system;
Pages visited on the Platform and navigation behaviour;
Time and duration of visits;
Referring URLs and search terms used to find the Platform;
Features and services used; and
Error and diagnostic data.

3.7 Cookies and Tracking Technologies

Information collected through cookies, web beacons, pixel tags, and similar tracking technologies. Please refer to Section 16 (Cookies and Tracking Technologies) for further information.

3.8 Information Voluntarily Submitted

Any other information you voluntarily choose to submit to us or include in your profile, applications, or communications.

4. How We Collect Information

Fratres collects personal information in the following ways:

Directly from you when you register, create a profile, submit a CV, post a job listing, apply for a job, communicate through the Platform, or contact us;
Automatically through your use of the Platform, including through cookies and similar technologies;
From third-party services where you connect or log in to the Platform using a third-party account (such as a professional network or identity provider), subject to the permissions you grant; and
From employers or recruiters where they provide information about candidates in connection with their use of the Platform.

5. How We Use Your Information

Fratres uses personal information for the following purposes:

5.1 Providing and Operating the Platform

Creating and managing your account;
Enabling job search, candidate discovery, and recruitment functions;
Processing and displaying job listings;
Facilitating job applications and candidate–employer connections; and
Providing customer support.

5.2 Recruitment and Matching Services

Matching candidates to relevant job opportunities based on their profile, preferences, and behaviour;
Enabling employers and recruiters to search for and identify suitable candidates;
Delivering job alerts and recommended listings; and
Improving the relevance and effectiveness of recruitment features.

5.3 Communications

Sending account-related notifications, such as registration confirmations and password resets;
Alerting you to new job listings, applications, or messages;
Sending marketing communications and updates about the Platform, where you have consented or where permitted by applicable law; and
Responding to your enquiries and support requests.

5.4 Personalisation and Platform Improvement

Personalising your experience on the Platform;
Analysing usage patterns to improve features, functionality, and content;
Conducting research and development; and
Testing new features and services.

5.5 Security and Fraud Prevention

Detecting, investigating, and preventing fraudulent, abusive, or unlawful activity;
Protecting the integrity and security of the Platform and its users;
Verifying account information and user authenticity where appropriate; and
Enforcing our Terms of Use and other policies.

5.6 Legal and Compliance Purposes

Complying with applicable legal obligations;
Responding to lawful requests from regulatory or law enforcement authorities;
Establishing, exercising, or defending legal claims; and
Maintaining records as required by applicable law.

6. How We Share Your Information

Fratres may share personal information in the following circumstances:

6.1 Between Candidates and Employers

When a candidate submits a job application, their profile information and application details are shared with the relevant employer or recruiter;
Employers and recruiters with access to candidate search features may be able to view candidate profiles; and
The extent of information visible to employers and recruiters may depend on your profile visibility settings.

Candidates are advised to review their profile visibility settings and to be mindful of the information they include in publicly accessible profiles.

6.2 Service Providers and Business Partners

Fratres may share personal information with trusted third-party service providers who assist us in operating the Platform and providing our Services. These may include providers of:

Cloud hosting and data storage services;
Email and communications infrastructure;
Analytics and platform monitoring services;
Security and fraud prevention services; and
Other operational and technical support functions.

Service providers are required to handle personal information in accordance with our instructions and applicable data protection requirements. They are not permitted to use your personal information for their own independent purposes.

6.3 Legal Requirements

We may disclose personal information if required to do so by applicable law, court order, or lawful request by a governmental or regulatory authority, or where we believe disclosure is necessary to:

Comply with a legal obligation;
Protect the rights, property, or safety of Fratres, its users, or the public; or
Detect, prevent, or address fraud, security, or technical issues.

6.4 Business Transfers

In the event of a merger, acquisition, restructuring, sale of assets, or similar transaction involving Fratres, personal information held by Fratres may be transferred as part of that transaction. We will take reasonable steps to ensure that personal information continues to be protected following any such transfer.

6.5 With Your Consent

We may share your personal information with third parties for other purposes where you have provided your express consent to do so.

7. Cookies and Tracking Technologies

Fratres uses cookies and similar tracking technologies to support the operation of the Platform, analyse usage, and enhance the user experience.

Cookies are small files placed on your device when you visit a website. We may use:

Essential cookies necessary for the Platform to function correctly;
Functional cookies that remember your preferences and settings;
Analytics cookies that help us understand how users interact with the Platform; and
Marketing cookies, where applicable and subject to your consent, that may be used to present relevant content or advertising.

You can manage your cookie preferences through your browser settings or through any cookie preference tools provided on the Platform. Please note that disabling certain cookies may affect the functionality of the Platform.

For detailed information about the cookies used on the Platform, please refer to our Cookie Policy (where separately published).

8. Data Retention

Fratres retains personal information for as long as is necessary to fulfil the purposes for which it was collected, as described in this Privacy Policy, and as required or permitted by applicable law.

The period for which we retain information depends on factors including:

The nature of the information and the purpose for which it was collected;
Whether your account remains active;
Applicable legal, regulatory, or contractual retention obligations; and
The need to resolve disputes or enforce our agreements.

When personal information is no longer required, we will take reasonable steps to delete, anonymise, or de-identify it in a secure manner.

9. Data Security

Fratres takes the security of your personal information seriously. We implement appropriate technical and organisational measures designed to protect personal information against unauthorised access, disclosure, alteration, and destruction.

These measures include, but are not limited to:

Encryption of sensitive information in transit and at rest;
Access controls limiting internal access to personal information to authorised personnel only;
Regular security assessments and monitoring; and
Security policies and staff awareness measures.

While we strive to protect your personal information, no system of data transmission or storage is entirely secure. You are responsible for maintaining the confidentiality of your account credentials and for taking reasonable steps to protect your own information.

If you become aware of any security vulnerability or incident involving the Platform, please notify us promptly through our official contact channels.

10. International Data Transfers

Fratres operates globally across 61+ countries. Your personal information may be collected, stored, or processed in countries other than the country in which you reside or from which you access the Platform.

Where personal information is transferred internationally, Fratres takes reasonable steps to ensure that such transfers are conducted in compliance with applicable legal requirements and that appropriate safeguards are in place to protect your information.

By using the Platform, you acknowledge that your personal information may be transferred to and processed in countries with data protection laws that may differ from those in your own country.

11. User Rights and Privacy Choices

Depending on your location and applicable law, you may have certain rights in relation to your personal information. These rights may include:

The right of access — to request confirmation of whether we hold personal information about you and to receive a copy of that information;
The right of correction or rectification — to request correction of inaccurate or incomplete personal information;
The right of deletion or erasure — to request deletion of your personal information, subject to applicable legal or contractual obligations;
The right to restrict processing — to request that we limit the way we use your personal information in certain circumstances;
The right to object — to object to certain uses of your personal information;
The right to data portability — to receive your personal information in a structured and machine-readable format, where applicable;
The right to withdraw consent — where processing is based on your consent, to withdraw that consent at any time without affecting the lawfulness of prior processing; and
The right to manage marketing preferences — to opt out of receiving marketing communications from Fratres.

These rights are subject to applicable law and may not be available in all jurisdictions. To exercise any applicable right, please contact us through the official channels provided on the Platform. We will respond to your request in accordance with applicable legal requirements.

We will not discriminate against you for exercising your privacy rights where prohibited by applicable law.

12. Account and Data Management

You may review, update, or correct your personal information by logging into your account and accessing your account settings.

To request deletion of your account or personal information, please contact us through the official support or contact channels available on the Platform. Please note that some information may be retained where required or permitted by applicable law.

13. Children's Privacy

The Fratres Platform is not intended for use by individuals below the applicable age of majority in their jurisdiction, which in most countries is 18 years of age.

We do not knowingly collect personal information from minors. If we become aware that personal information has been submitted by or on behalf of a minor without appropriate authorisation, we will take reasonable steps to delete such information.

If you believe that a minor has submitted personal information to the Platform, please contact us immediately.

14. Third-Party Websites and Services

The Platform may contain links to third-party websites, services, or resources. Fratres is not responsible for the privacy practices or content of those third parties.

We encourage you to review the privacy policies of any third-party services you access through links on the Platform. Your use of third-party services is governed by their own terms and privacy policies.

15. Marketing Communications

Where permitted by applicable law, Fratres may send you marketing communications about our Services, new features, and relevant opportunities. Where consent is required, we will only send marketing communications with your express consent.

You may opt out of marketing communications at any time by:

Using the unsubscribe link in any marketing email;
Updating your communication preferences in your account settings; or
Contacting us directly through the official contact channels.

Please note that opting out of marketing communications will not affect the delivery of transactional or account-related notifications.

16. Automated Processing, Matching, and Recommendations

The Fratres Platform uses automated processes to:

Match candidates to relevant job opportunities based on profile information, preferences, and usage data;
Surface recommended job listings to candidates;
Help employers and recruiters identify potentially suitable candidates; and
Personalise the Platform experience.

These automated processes assist users in discovering relevant opportunities and connections, but they do not replace human decision-making in employment or hiring decisions. Employers and recruiters are responsible for their own review and evaluation of candidates.

Where applicable law requires, you may have the right to request human review of decisions made by automated processing. Please contact us if you have concerns about automated processing of your personal information.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the "Effective Date" at the top of this page and, where practicable, notify users through the Platform or by other appropriate means.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal information. Your continued use of the Platform after an updated Privacy Policy has been published constitutes your acceptance of the changes.

18. Contact and Privacy Requests

If you have any questions, concerns, or requests relating to this Privacy Policy or the handling of your personal information, please contact us through the official contact channels provided on the Fratres Platform.

We are committed to addressing privacy enquiries in a timely and transparent manner.

19. Effective Date

This Privacy Policy is effective as of the date published on this page. Please check back regularly for updates.